After All It’s YOUR Birth Certificate

 

How To Archive Your Important Documents | You'll find this and other quick and easy life hacks and organization hacks at https://rnn10.wordpress.com.
You can’t rely on City Hall to replace your birth certificate after a flood or a hurricane. Chances are good that their originals will be just as waterlogged as yours are.
Just ask the victims of Hurricane Sandy.
After their vital documents were destroyed in the hurricane, many homeowners returned and went straight to the county recorder, bank, or schools to grab copies of their lost documents.  Unfortunately, many institutions and offices were destroyed too, along with all of their records.  It’s up to you to ensure that you have the copies of the documents that you and your family need, whenever and wherever you need them.
When you think about it, vital documents are more valuable to you, your finances and your family than they are to some local government official.  And if that’s the case, you’re the one who has to make sure that you know where your vital documents are and that you have instant access to them at all times.

How To Archive Your Important Documents | You'll find this and other quick and easy life hacks and organization hacks at https://rnn10.wordpress.com.

After Hurricanes Katrina and Rita, and more recently with the tornadoes in Oklahoma and Illinois, residents returned to their homes to find them destroyed.  Once they began to piece their lives back together, they realized they would need school transcripts and birth certificates or benefit determination letters.  So they went to their schools or state and city offices for help, only to find them under water or destroyed – along with all of the paper based records that had not yet been digitized.  You can’t count on your city to replace your records when they have just as good a chance of having their own copies destroyed in the same regional disaster.  And even federal buildings have had problems.  Fires in government buildings during the twentieth century destroyed many state censuses and at least one complete United States Census, wiping out the names, dates, and data of entire families.
And even when you can apply for a replacement copy of a birth, marriage or death certificate, don’t count on getting an exact copy of the original.  We were very surprised to find that out when we went to get an additional original copy of our birth certificates and those of my mother and grandmother.  Theirs were the same as the originals, but mine was completely different.  Gone were the details of my birth, the signatures, my parents’ middle names and occupations.
The new copy is simply the child’s name, parents’ first and last names, hospital, county and birth date.  The clerk told us that they’ve decided to streamline birth and marriage certificates, getting rid of all those old “useless” details and replacing them only with what “matters”.  Why?  To save space, along with the money that it would take to transcribe all that data.  But along with it, go all the details that add history and uniqueness to people’s lives – the story of their birth.  We’re huge proponents of knowing your family history and working to preserve it and can’t fathom the fact that cities and states across America are deleting all of those clues people need to find out where they come from.  Wow!   There’s a case for having several backup copies of those originals if I ever heard one!
We suggest people keep copies of their vital documents in at least three different places.   Scan or copy the originals of each paper document.
1) Put the originals in a waterproof safe or bin or locking file cabinet in your home.
2) Once you’ve scanned the originals, place them on a flash or portable hard drive and put that flash or hard drive in a safe deposit box in your own city.  If you can’t scan them just make copies and place those copies in the safe deposit box.
3) Place the third set of scans/copies in a safe deposit box outside of your city, in your family’s evacuation location.  Wherever you and your family will relocate during an area-wide evacuation.
Why do we advocate scanning?  Scanning allows you to have an exact, electronic copy of that original document, both on your computer and on a flash drive or portable hard drive. Not only can you secure it, you can even email it to someone else for safekeeping.  And with a scan, if that original is ever damaged or destroyed, you will be able to reprint it to create a clear, perfect original.  On the other hand, if you don’t scan a document and simply make another paper copy, it’s just as likely to be harmed or to fade and decay with age.  If you don’t have access to a scanner, go ahead and make copies.  Just make sure that you put them in different locations to minimize the danger of loss or destruction.
This leads me to my last point on vital documents.  If it’s so much better to have documents scanned and saved electronically, why do we advocate keeping paper copies as well?  For the same reason we advocate keeping prints of your cherished photos, even though you have them saved to your computer or on a CD.  For safe keeping!   As wonderful and trustworthy as electronic storage is, do you really want to trust the ONLY copies of your vital documents to a computer or an online file or photo archive?  We sure don’t!
Have Fun Getting Your Stuff Together!    We’ll talk later…
blogendsignature

 

Buy Paperback Edition $24.99         Buy Downloadable Edition $8.00
More Amazing Things You Can Do In 5 Minutes Or Less
How To Set Up An ICE Contact On Your Smartphone
How To Create Your Family’s Evacuation Plan
How To Download and Back Up Your Digital Photos

Learn how to put an ICE Contact on every type of smartphone in just minutes with The ICE My Phone Kit! Paperback Edition $14.99   Buy now at Amazon.com  Downloadable PDF Edition $5.00  Buy Now  Read more about it
_________________________________________________

The Book Inspired By The Blog. The Backup Plan 3.0

The Backup Plan 3.0 | Filled with Quick and easy steps you can take right now, to keep everything that’s important to you, safe, sound and accessible. rnn10.wordpress.com

The Backup Plan 3.0, is filled with quick, easy, 5 minute steps you can take right now, to get everything that’s important to you organized, safe, sound and accessible.  Each section covers a different area, from backing up and fixing family photos, home movies and music, to vital documents, medical and financial information and even getting your digital life in order.  This special Bonus Edition includes 7 downloadable Bonus Books.  Paperback Edition $24.99   Buy now at Amazon.com  Downloadable PDF Edition $8.00  Buy Now       Read more about it

How To Back Up Your Photos, Videos and Music | Filled with Quick and easy steps you can take right now, to keep your photos, videos and music, safe, sound and accessible.

I don’t know about you, but the most important keepsakes in our house are our old family photos, followed closely by our home movies and music.  The problem is, grabbing piles of photo albums and all of the picture frames off the walls is hard to do if you have to get out of the house quickly. With How To Back Up Your Photos, Videos and Music, you’ll learn quick, easy steps to back up your print/digital photos, home movies, cassettes, vinyl albums and archive them in multiple, disaster proof locations.     $12.95   Buy now at Amazon.com    Read more about it

 

Raise Money & Save Lives!  Free Customized Editions of our books make a great fundraiser for your organization, companyor an extra stream of income for you.  

Your Business Continuity Plan May Be Missing Something…  Like your employees, for instance?  If your city is struck by a tornado, earthquake or other disaster, it isn’t just your company that will be affected – so will your employees.  That’s why you need to make sure they’re as prepared for an emergency as YOU are.  Don’t worry! We’ve got you covered.  Read More About It

Like Us On Facebook

Follow Us On Twitter

Watch Our How-To Videos On YouTube

Join Us On Pinterest

Free Resources

Advertisements

It’s Ten O’Clock. Do You Know Where Your Vital Documents Are?

Do You Know Where Your Vital Documents Are? | You'll find this and other quick and easy life hacks and organization hacks at https://rnn10.wordpress.com

Does This File Cabinet Look Familiar?

Vital documents are those things you never think about until you need them.  Which is the moment you realize that you have NO IDEA where they are!    
Getting your vital document in order is SUCH an easy fix!   As you’ll see in a few minutes, it’s much less work than you think.   That is, if you’re up for it…
The first thing you’ll need to do is to figure out which documents you’re going to need.  Here’s an easy way to do it.
1. If you have to evacuate your home because of a fire, tornado or other emergency, who would be evacuating with you?   Grab a pencil and paper and jot down the types of vital documents that you and each person possess.
Here are a few ideas to get you started:
  • ID: Driver’s license/State ID, company or school ID, Medicare/Medicaid cards.
  • Social security cards, social security/retirement or other benefit determination documents.  Birth, marriage or divorce certificates.
  • School enrollment records, immunization, transcripts and contact information for schools
  • Keys and information on any safe deposit boxes.
  • Proof of insurance and ownership for your vehicles and other property.
  • Deeds, mortgage and contact information for your mortgage company and payment information.
  • If you are a landlord, contact information for all of your tenants, copies of their leases and applications and their payment information.  If you rent, your lease, contact information for your landlord and the address of where you send your rent.
We’ll deal with insurance and financial information in more detail in future blog posts.  But if you happen to have any of that information handy, feel free to input it into the form you’re about to download and complete.
2. Using the list you just compiled, locate and gather all of those documents.
3.  Download the Vital Information Form  or if you have a copy of our book The Backup Plan 3.0, you’ll find the form in the back of your book.  Now complete the form using the information you have found.
Be sure to include information for any of the documentation that has numbers, passwords or contact information associated with them.  For example, your passport number, the contact information for your landlord, the key location or password for your safe deposit box.  If necessary, just add additional lines or write in extra information below the entry or in the margin.  Then save the form or print it and put it to the side.
4.  Print, scan or make three copies of the form you just completed, along with the documents or other materials you that you located.  Place the originals in a secure location, like your home safe or your bank’s safe deposit box.  Then place the copies in at least two other secure, damage-proof locations, like the safe deposit box in your evacuation location, or if they’re scanned, on the portable hard drive you’ll be using to back up your data. That way if one or two of the locations are inaccessible, you’ll still be able to grab the information you need.
For more information on gathering and preserving your vital documents, go to our blog post How To Keep Your Vital Documents Safe.
Have Fun Getting Your Stuff Together!    We’ll talk later…
blogendsignature

 

Buy Paperback Edition $24.99         Buy Downloadable Edition $8.00
More Amazing Things You Can Do In 5 Minutes Or Less
How To Set Up An ICE Contact On Your Smartphone
How To Download and Back Up Your Digital Photos
How To Have Your Medical History At Your Fingertips
How To Fill Out Your Kid’s Emergency Contact Card

Learn how to put an ICE Contact on every type of smartphone in just minutes with The ICE My Phone Kit! Paperback Edition $14.99   Buy now at Amazon.com  Downloadable PDF Edition $5.00 Buy Now  Read more about it

_________________________________________________

The Book Inspired By The Blog. The Backup Plan 3.0

The Backup Plan 3.0 | Filled with Quick and easy steps you can take right now, to keep everything that’s important to you, safe, sound and accessible. rnn10.wordpress.com

The Backup Plan 3.0, is filled with quick, easy, 5 minute steps you can take right now, to get everything that’s important to you organized, safe, sound and accessible.  Each section covers a different area, from backing up and fixing family photos, home movies and music, to vital documents, medical and financial information and even getting your digital life in order.  This special Bonus Edition includes 7 downloadable Bonus Books.  Paperback Edition $24.99   Buy now at Amazon.com  Downloadable PDF Edition $8.00  Buy Now       Read more about it

How To Back Up Your Photos, Videos and Music | Filled with Quick and easy steps you can take right now, to keep your photos, videos and music, safe, sound and accessible. www.getyourstufftogether.com

I don’t know about you, but the most important keepsakes in our house are our old family photos, followed closely by our home movies and music.  The problem is, grabbing piles of photo albums and all of the picture frames off the walls is hard to do if you have to get out of the house quickly. With How To Back Up Your Photos, Videos and Music, you’ll learn quick, easy steps to back up your print/digital photos, home movies, cassettes, vinyl albums and archive them in multiple, disaster proof locations.     $12.95   Buy now at Amazon.com    Read more about it

Raise Money & Save Lives!  Free Customized Editions of our books make a great fundraiser for your organization, companyor an extra stream of income for you.  

Your Business Continuity Plan May Be Missing Something…  Like your employees, for instance?  If your city is struck by a tornado, earthquake or other disaster, it isn’t just your company that will be affected – so will your employees.  That’s why you need to make sure they’re as prepared for an emergency as YOU are.  Don’t worry! We’ve got you covered.  Read More About It

Like Us On Facebook

Follow Us On Twitter

Watch Our How-To Videos On YouTube

Join Us On Pinterest

Free Resources