It’s Ten O’Clock. Do You Know Where Your Vital Documents Are?

Do You Know Where Your Vital Documents Are? | You'll find this and other quick and easy life hacks and organization hacks at https://rnn10.wordpress.com

Does This File Cabinet Look Familiar?

Vital documents are those things you never think about until you need them.  Which is the moment you realize that you have NO IDEA where they are!    
Getting your vital document in order is SUCH an easy fix!   As you’ll see in a few minutes, it’s much less work than you think.   That is, if you’re up for it…
The first thing you’ll need to do is to figure out which documents you’re going to need.  Here’s an easy way to do it.
1. If you have to evacuate your home because of a fire, tornado or other emergency, who would be evacuating with you?   Grab a pencil and paper and jot down the types of vital documents that you and each person possess.
Here are a few ideas to get you started:
  • ID: Driver’s license/State ID, company or school ID, Medicare/Medicaid cards.
  • Social security cards, social security/retirement or other benefit determination documents.  Birth, marriage or divorce certificates.
  • School enrollment records, immunization, transcripts and contact information for schools
  • Keys and information on any safe deposit boxes.
  • Proof of insurance and ownership for your vehicles and other property.
  • Deeds, mortgage and contact information for your mortgage company and payment information.
  • If you are a landlord, contact information for all of your tenants, copies of their leases and applications and their payment information.  If you rent, your lease, contact information for your landlord and the address of where you send your rent.
We’ll deal with insurance and financial information in more detail in future blog posts.  But if you happen to have any of that information handy, feel free to input it into the form you’re about to download and complete.
2. Using the list you just compiled, locate and gather all of those documents.
3.  Download the Vital Information Form  or if you have a copy of our book The Backup Plan 3.0, you’ll find the form in the back of your book.  Now complete the form using the information you have found.
Be sure to include information for any of the documentation that has numbers, passwords or contact information associated with them.  For example, your passport number, the contact information for your landlord, the key location or password for your safe deposit box.  If necessary, just add additional lines or write in extra information below the entry or in the margin.  Then save the form or print it and put it to the side.
4.  Print, scan or make three copies of the form you just completed, along with the documents or other materials you that you located.  Place the originals in a secure location, like your home safe or your bank’s safe deposit box.  Then place the copies in at least two other secure, damage-proof locations, like the safe deposit box in your evacuation location, or if they’re scanned, on the portable hard drive you’ll be using to back up your data. That way if one or two of the locations are inaccessible, you’ll still be able to grab the information you need.
For more information on gathering and preserving your vital documents, go to our blog post How To Keep Your Vital Documents Safe.
Have Fun Getting Your Stuff Together!    We’ll talk later…
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The Backup Plan 3.0 | Filled with Quick and easy steps you can take right now, to keep everything that’s important to you, safe, sound and accessible. rnn10.wordpress.com

The Backup Plan 3.0, is filled with quick, easy, 5 minute steps you can take right now, to get everything that’s important to you organized, safe, sound and accessible.  Each section covers a different area, from backing up and fixing family photos, home movies and music, to vital documents, medical and financial information and even getting your digital life in order.  This special Bonus Edition includes 7 downloadable Bonus Books.  Paperback Edition $24.99   Buy now at Amazon.com  Downloadable PDF Edition $8.00  Buy Now       Read more about it

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I don’t know about you, but the most important keepsakes in our house are our old family photos, followed closely by our home movies and music.  The problem is, grabbing piles of photo albums and all of the picture frames off the walls is hard to do if you have to get out of the house quickly. With How To Back Up Your Photos, Videos and Music, you’ll learn quick, easy steps to back up your print/digital photos, home movies, cassettes, vinyl albums and archive them in multiple, disaster proof locations.     $12.95   Buy now at Amazon.com    Read more about it

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How To Keep Your Vital Documents Safe

How To Keep Your Vital Documents Safe

As victims of recent disasters, like tornadoes, earthquakes and hurricanes have found, being without your birth certificate, social security card or bank account numbers after a major or minor disaster can be a huge problem.
But with this checklist, you’ll be able to make a completely accessible repository all of your vital documents and communications that you can use, whether you’re dealing with a simple medical emergency, or with a major disaster and need your important documents to start over.
This is just a quick exercise and only a part of what you should do to make sure you and your family are ready for disasters, but it’s a GREAT start!
Let’s begin by gathering all of your important documents. Here are the types of documents you need to secure.
  • Bank account information (and PIN numbers, passwords and toll-free numbers)
  • Investment account information (and PIN numbers, passwords and toll-free numbers)
  • Credit cards (copies of the card, account number, toll-free numbers and credit limit)
  • Income tax returns
  • Insurance policies
  • Stocks/bonds
  • Student identification
  • Wills/Living Wills
  • Power of Attorney/Power of Attorney for Healthcare Decisions
  • Driver’s licenses/ID/Medicare Card
  • Marriage certificates
  • Birth certificates
  • Auto registration
  • Citizenship papers
  • Death/burial certificates
  • Warranties
  • Family Immunization Records
  • Family Social Security cards/numbers
  • Property titles or deeds
  • Company Benefits
  • Contact information for your doctors, lawyer, accountant, broker etc
  • Health and Medical Records
  • Safe Deposit Box Key
  • Photos/Videos of your possessions and registration numbers
  • Household Inventory
Since you want to make sure you have what you need in an emergency, the idea is to put this information in places that will be accessible to you, even if you are unable to get inside your home.
As a first-line of defense, make two copies of all of the information you gathered from the list above and put them in two secure locations. The first location should be a safe deposit box or water/fireproof safe in your own city.
The second location should be a safe deposit box outside of your area or state. During Hurricane Katrina, many of the banks ended up being as inaccessible to customers as their homes were. As secure as those locations are, hard copies can sustain damage. And with concerns about identity theft, you may also be wary about placing delicate information like identification and credit card numbers out of your sight. So how do you secure your vital documents while making them accessible?  Simple.  Just scan each document onto a CD or flash drive, then password protect it and store that data it in the locations mentioned above, either along with, or instead of the hard copies.
There’s one product we use that makes scanning even simpler.  It’s called the VuPoint Solutions Magic Wand Portable ScannerIt’s small (like a well, magic wand),  is completely portable and retails for about $99.  Stick batteries in it and you can hand scan any document, photo, item, on the fly and download the scan directly to your hard drive or printer, with the built in SD memory card.  The resolution is so good that you can even scan a piece of fabric, print it and take it with you to the furniture store or Home Depot to match it to your new curtains or carpet.
More importantly you can quickly scan important documents, your old photos before they crack and fall to piece or even photos or family historical documents at a relatives home, if they won’t let you take them back home to scan them the traditional way.
While you’re at it, make an extra copy of all of the data you have gathered during our exercise and store it with your records at home. If an emergency strikes, first grab the kids and pets, then the CD/flash drive, and then Grandma’s silver!
If you have a video camera, videotape a walking tour of your home, featuring the home and any pricier possessions you have.  This will show claims adjusters what you have and its present condition, as well as jog your memory of the things you had that would need to be replaced.
Do you want to know the biggest impediment to safeguarding all of the things you hold dear?
Procrastination!
Taking fifteen or twenty minutes today to take care of business, can save you days, months or even years of pain.
Have Fun Getting Your Stuff Together! We’ll talk later…
blogendsignature

 

Buy Paperback Edition $24.99         Buy Downloadable Edition $8.00
More Amazing Things You Can Do In 5 Minutes Or Less
How To Set Up An ICE Contact On Your Smartphone
How To Save Your Albums & Cassettes As MP3s
How To Fill Out Your Kid’s Emergency Contact Card

Learn how to put an ICE Contact on every type of smartphone in just minutes with The ICE My Phone Kit! Paperback Edition $14.99   Buy now at Amazon.com  Downloadable PDF Edition $5.00 Buy Now  Read more about it__________________________

The Book Inspired By The Blog. The Backup Plan 3.0

The Backup Plan 3.0 | Filled with Quick and easy steps you can take right now, to keep everything that’s important to you, safe, sound and accessible. rnn10.wordpress.com

The Backup Plan 3.0, is filled with quick, easy, 5 minute steps you can take right now, to get everything that’s important to you organized, safe, sound and accessible.  Each section covers a different area, from backing up and fixing family photos, home movies and music, to vital documents, medical and financial information and even getting your digital life in order.  This special Bonus Edition includes 7 downloadable Bonus Books.  Paperback Edition $24.99   Buy now at Amazon.com  Downloadable PDF Edition $8.00  Buy Now       Read more about it

Raise Money & Save Lives!  Free Customized Editions of our books make a great fundraiser for your organization, companyor an extra stream of income for you.  

Your Business Continuity Plan May Be Missing Something…  Like your employees, for instance?  If your city is struck by a tornado, earthquake or other disaster, it isn’t just your company that will be affected – so will your employees.  That’s why you need to make sure they’re as prepared for an emergency as YOU are.  Don’t worry! We’ve got you covered.  Read More About It

Like Us On Facebook

Follow Us On Twitter

Watch Our How-To Videos On YouTube

Join Us On Pinterest

Free Resources