Turn Your Smartphone Into A Mobile Command Center

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Updated On 9/28/21

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What if I told you…

…there was one thing that you own and probably have with you right now, that can give you the support, the information and ability you need to keep everyone and everything you love safe and sound, PLUS the power to gather your family in seconds no matter where they are?   What is it?  

It’s your smartphone.

And with the way the world has been the last few years — from hurricanes to wildfires, tornadoes and oh yeah, COVID — having an tricked out emergency ready phone is the perfect way to keep your family safe and connected no matter WHAT is happening around you.
Our goal for today is simple.
If you had to face a major emergency minutes from now and the only thing you had with you was your smartphone, you should be able to:
  • Call or communicate with all the people you love within 10 minutes.
  • Communicate your basic medical information and your emergency contacts to emergency personnel even if you are injured and unable to speak for yourself.
  • Keep yourself and your family up and running using only the information in your phone until you reach home or your pre-planned evacuation location.
  • Access all of the emergency forms and plans you created and all of the data, photos, videos, movies and other items you saved and stored while reading our blog.
Now if you’ve been following the blog for any length of time, you’ve probably already created your family action/emergency plans.  If not, just click on the links throughout the post so you can catch up.  
In a moment we’re going to tell you how to store copies of these forms in your smartphone. If you would also like to have a hard copy of your emergency plans to refer to as well, grab a sturdy three-ring notebook and print out a copy of each of your Action Plans along with any other information that you want to include.    Make sure that form or plan has its own tab, so that you can easily find or replace outdated pages.   We suggest using a ring binder that has a hard, washable, vinyl cover and pockets to catch papers, maps or any other items that can easily become lost.

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Your ICE Contacts

If you haven’t already finished putting ICE Contacts on your phone and the rest of the family’s phones, do it now.  Make sure that your contact and your spouse’s contact contains links to every other family member’s medical information sheet.

The Rest Of The Family

When you created your Family Evacuation Plan, you detailed each family member’s email addresses, text, user names and cell numbers on the plan.  Now it’s time to take that one step further by making sure each member of your family’s smartphones have:
  • Every other family member’s complete contact information, including all social media handles and work/school schedules.
  • Full contact information for each Out Of Area Contact.
  • A copy of your Family Evacuation Plan.
  • The addresses and phone numbers of these two meeting places highlighted in their Contacts.
  • An extra copy of their emergency wallet cards.
Are you ready to pull it all together?  Here’s how to turn your smartphone into your very own Mobile Command Center.

There are three types of information that you might need in an emergency:

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#1  Need Actual Forms And Plans

These forms and plans are crucial for emergencies large and small, so you should definitely keep them at your fingertips – or in this case, right on your smartphone.  Unless you have Microsoft Word software on your phone, save each of them as PDFs and place them on Dropbox or iCloud or other online file service so that you can open and read them right on your phone. 
You may also want to save them directly onto your phone or tablet so that they will be available if your cell phone or Wi-Fi service is down.  There are a couple of ways to do this.   If you can find  the directions on how to save a PDF onto your smartphone from the phone’s manufacturer, just follow those directions.  

#2 Need Access To These Forms And Plans

These forms may contain some sensitive information, so instead of saving them directly onto your phone, place them on a secure password protected server or password protected Cloud-based server, like Dropbox, iCloud or Sky Drive and place the link to those folders in a special document or contact on your smartphone.  Do not store the password with the link.  
One important note:  DO NOT put your or your family’s social security numbers in your list of vital information, or in online files or folders, no matter how secure they are.  If you have to have those numbers with you (and haven’t memorized them), copy the originals and place the copies in a secure safe deposit box instead.    If you need that information during an emergency or evacuation, wait to retrieve it until you can access it on your computer or portable hard drive in your secure location.

#3 Need Access To This Archived Data

Since you’ve already saved all of these important keepsakes and documents to your portable hard drives, online file folders and placed backup copies in your safe deposit boxes, they should be very easy for you to access even if you are in your evacuation location, right? 
That’s what we thought!
If you’ve chosen to save these keepsakes on a secure password protected server or password protected Cloud-based server, like Dropbox, iCloud or One Drive and place the link to those folders in a special contact on your smartphone.  That way if you want to pull up some photos, or music, just make sure that everything is safe, you can just click the link on your smartphone and you’ll have all the access you need. 
And once your phone is ready to keep you safe, remember to keep it safe with a sturdy (and beautiful!) new case like this one, or this one.
While you’re here, be sure to check out our other posts like How To Put An ICE Contact On Your iPhone, or How To ICE Your Samsung Galaxy to learn everything you need to know about ICEing your phone.  And while you’re feeling proactive, don’t forget to put ICE Contacts on your spouse’s and kid’s phones too, along with each other’s contact information.   

High Tech Toys

Here are the coolest ways we can find to keep everyone you love safe and connected.  Smart phones, smart watches, smart flash drives that beam data where you need it and a car accessory that diagnoses your engine on the goYou’re welcome.
Anker PowerConf Bluetooth Speakerphone
Apple Air Pods
Apple Watch Series 3  
Apple/iTunes Gift Card
Autobrain GPS Tracker for Vehicles
Iridium Extreme Satellite Phone  
Iridium GO! Satellite Phone Wi-Fi Hotspot
BlueCosmo Inmarsat IsatPhone
Samsung Galaxy Note 20
Samsung Gear Fit2 Smartwatch Large, Black
SanDisk 32GB iXpand Flash Drive for iPhone and iPad
Galaxy Fold Z2
IPhone 12 Pro Max
IPhone SE
IPod Touch
Jitterbug Flip Phone
The Ridge Slim RFID Front Pocket Wallet
Tulips In The Breeze Smartphone Case
Red Parrot Smartphone Case
The COVID pandemic has created a new list of toys that people can’t do without — including some very cool high-tech solutions to unexpected challenges.  Like staying healthy and working from home!  Here are some of our favorites.
Cubii Pro Seated Under Desk Elliptical Machine
I’m Smiling On The Inside Face Masks
iHealth No-Touch Forehead Thermometer
iProvèn Wrist Blood Pressure Monitor
KODAK Luma 150 Pocket Projector
No-Touch Door Opener, Button Pusher Tool
Owlet Smart Sock 2 Baby Monitor
PhoneSoap 3 UV Smartphone Sanitizer
Sony Tie-Clip-Style Omnidirectional Microphone
Total Gym APEX G5 Total Body Strength Training
Zacurate Fingertip Pulse Oximeter
As great as the command center you just created is, we have even more stuff in our book “The ICE My Phone Kit” along with step by step directions for ICEing iPhones, Galaxies, regular androids and even phones that are, shall we say, not all that smart.

Have Fun Getting Your Stuff Together!

At Your Fingertips | Make Your Smartphone Even Smarter

What if I told you, there was something you have with you right now, that can give you the support, information & ability you need to keep everyone and everything you love safe and sound, PLUS the power to gather your family in seconds no matter where they are. What is it? It’s your smartphone! At Your Fingertips is an easy to read, easy to use guide that turns your smartphone into your very own life preserver. Paperback Or Instant Download

 

Keep Everything You Love Safe | The Book Inspired By The Blog

Keep Everything You Love Safe, is filled with quick, easy, 5 minute steps you can take right now, to get everything that’s important to you organized, safe, sound and accessible. Each section covers a different area, from backing up and fixing family photos, home movies and music, to vital documents, medical and financial information and even getting your digital life in order. Paperback Or Instant Download

Keep The Stuff You Love Safe

How To Save Your Treasured Voice Mail Messages
How To Save Your Home Movies And Videos
How To Archive Your Digital Photos
How To Archive Your Print Photos
How To Make A Home Inventory
How To Get Your Financial Life In Order
How To Preserve Your Family History
How To Back Up Your Facebook Friends List
Turn Your Smartphone Into A Mobile Command Center
How To Backup Your Music, MP3s And Vinyl Albums
How To Access Your Money No Matter Where You Are
As Amazon Associates we earn commissions from qualifying purchases made from product links.

How To Make Your Family Findable

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Updated On 3/2/21

In the middle of a busy, but quiet day in a Midwestern university lecture hall, the silence was pierced by a sudden hail of gunfire. Students ran out of the hall and ducked under tables.

As the police and security were struggling to control the situation, a number of the student’s parents not only knew that their children were all right, but they knew exactly what was happening in real time.
So how did some people have a window into the NIU tragedy while others did not?

Facebook and Twitter!  

As unlikely as it sounds, students ingeniously found a way to use their favorite method of keeping in touch with friends, as a tool to connect to the outside world in the middle of a crisis.
Students caught under desks and tables grabbed their smartphones and started communicating.
Get Your Free Download Of Top Tech Toys at www.getyourstufftogether.com
Tweets went out on Twitter, notes and messages went up on Facebook pages, telling friends and family that students, who were literally in the thick of things, were all right.
Others told loved ones or security officers the location of trapped students, facilitating their rescue. Friends started texting each other to find out where everyone was and, in the hours that followed, created Facebook pages memorializing the fallen.
It was an amazing display of people, who are connected 24/7, using that same technology to communicate, connect, survive and heal. 
Since disasters are completely unpredictable, the only way to prepare yourself and your family is to give yourselves as many different avenues of communication as possible. You never know which one will make the difference. 
Want to learn how your family can use technology to communicate during an emergency? Then let’s get started. 

Make Your Family Findable

Smartphones, tablets and notebook computers are a phenomenal way to stay in touch with each other during an emergency.  Whether you send an email, text, tweet or Facebook message, you can find out the location and condition of everyone you love in seconds.
In a dire emergency, you can even send help, confirm or update emergency plans and even mobilize family and friends to be at the side of someone who’s been injured, using real time information. 
Since emergencies are by nature, completely unpredictable, the best way to prepare yourself and your family is to give yourselves as many different avenues of communication as possible.   You never know which one will make the difference.
For example during Japan’s major earthquakes cell phone towers barely worked because of earthquake damage and overloaded networks.  But Wi-Fi was up and running.  So what kept the Japanese connected with their families and the outside world?  Twitter, Facebook, Skype and YouTube!   
Whether we’re talking about earthquakes, wildfires or tornadoes, giving yourself and your family options is a smart idea.

Update Your Smartphones

When you created your Family Evacuation Plan (if you haven’t done that yet, you’ll find one in our book “Keep Your Stuff Safe“), you listed the phone numbers, email addresses and social media addresses for each family member in your household. 
Now we’re going to take that one step further by adding all of that information to each family member’s iPhones, Galaxies, and other smartphones.  While you’re at it, add new contacts on everyone’s phones for all of your out-of-area emergency contacts.

Direct Messaging

If cell phone service is down and you are unable to text, don’t forget that Twitter and Facebook can also be used to send direct messages.  Those are personal messages that only go to the recipient – not broadcast to the whole world. If you don’t know how to send a direct message, here’s a quick tutorial. 
First, you need to make sure that every member of your family is following or has “liked” all of the other family members on Twitter and Facebook.  That will enable you to direct message each other.
For Twitter, click on Messages, then Direct Messages and then type in @ and the family member’s username.  Then type in your message and hit send.
  • For Facebook, click the little message icon at the top of your page (between the little people and the little earth).  Then click Send New Message and type in the name of the recipient or recipients and click send.

When Time Is An Issue…

Using a social media platform like HootSuite.com may help.  With HootSuite, you can send a single message that can be posted to Twitter, Facebook and LinkedIn simultaneously, ensuring that your family or friends would see your message immediately, no matter what site they happen to be on at the moment.

The Value Of A Photo

During a few recent tornadoes, even lifelong residents found themselves disoriented when the tornado turned their normal landmarks into kindling.  
If your spouse or kids don’t know where they are after an emergency and need help a quick photo texted or uploaded to Instagram or Facebook could help you locate them.  This is especially true of GPS enabled phones or cameras, like the Sony HX400V Compact Digital Camera that can send or upload those photos to others via Wi-Fi.

Creating A Communications Plan 

Once you and your family have updated your phones and completed your evacuation plans, sit down with them to discuss the ways you can use technology to stay in touch with each other during a disaster. 
Come up with some sample scenarios; for example, if a disaster were to happen while your family members were at work, at school or running errands during a normal day. 
  • How would you connect with each other? 
  • Would you text each other, or would calling or emailing be faster? 
  • If you have teens or young adults at home, their natural proclivity may be to send out a text or a tweet on Twitter, to update everyone, including you, on their location or situation. 
Find out the types of communication everyone prefers and then create an emergency communication plan that makes sense for your family.

What If?

Another great discussion to have with your family, especially with school age children, is what they would do if they had to get a hold of you but the cell phone system was out, or what to do if there was an area-wide blackout.    Don’t laugh, that actually happened to us in California!
Kids are so used to technology that they might not have the experience that they need to do things the old school way.   The best way to plan is to give yourselves as many ways as possible to stay connected.  Then if one or two normal methods are unusable, you’ll all simply turn to a different method to reach each other. 

Grab The Sat Phone!

If you’re in an area with frequent emergencies like tornadoes or hurricanes, live out in the country or have a family member in a foreign country, consider getting satellite phones. 
One of our personal favorites is the Iridium Extreme Satellite Phone.  It works in remote areas where there is no cell phone coverage and when cell towers are down.  If you don’t want the expense of a dedicated satellite phone, there are a few devices that turn your smartphone into a satellite phone, like the Iridium GO! Satellite Phone Wi-Fi Hotspot.

Code Word Clearance Or Higher?

Lastly, consider creating a Family Emergency Code or Word.  This is a code or word that only you and your immediate family know. When a family member says it, texts it or emails it to the rest of the family, it signals that they’re in trouble and need help. 
It’s only to be used in extreme emergency and means that everyone needs to drop what they’re doing and establish contact with each other, immediately. 

Find My Family ASAP

Find My Friends is an iPhone app that is designed to let you know at a glance where your friends are.  But you can also use it to immediately locate your children, spouse and loved ones in an emergency.  
All your family has to do is allow you access on their phones, and if need be, you can immediately see where everyone is in real time, complete with map and directions.
For a book’s worth of tips and tools on keeping your family safe, sound, healthy and findable, pick up a copy of our book “At Your Fingertips” in paperback or via instant download.

Have Fun Getting Your Stuff Together!

At Your Fingertips | Make Your Smartphone Even Smarter

What if I told you, there was something you have with you right now, that can give you the support, information & ability you need to keep everyone and everything you love safe and sound, PLUS the power to gather your family in seconds no matter where they are. What is it? It’s your smartphone! At Your Fingertips is an easy to read, easy to use guide that turns your smartphone into your very own life preserver. Paperback Or Instant Download

 

Keep Everything You Love Safe | The Book Inspired By The Blog

Keep Everything You Love Safe, is filled with quick, easy, 5 minute steps you can take right now, to get everything that’s important to you organized, safe, sound and accessible. Each section covers a different area, from backing up and fixing family photos, home movies and music, to vital documents, medical and financial information and even getting your digital life in order. Paperback Or Instant Download

Keep The Stuff You Love Safe

How To Save Your Treasured Voice Mail Messages
How To Save Your Home Movies And Videos
How To Archive Your Digital Photos
How To Archive Your Print Photos
How To Make A Home Inventory
How To Get Your Financial Life In Order
How To Preserve Your Family History
How To Back Up Your Facebook Friends List
Turn Your Smartphone Into A Mobile Command Center
How To Backup Your Music, MP3s And Vinyl Albums
How To Access Your Money No Matter Where You Are
As Amazon Associates we earn commissions from qualifying purchases made from product links.